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Administrative Assistant
Job Overview
- Company:
- Location:
- Base Pay:
- Employee Type:
- Industry:
- Manages Others:
- Report To:
- Department:
- Job Type:
- Required Education:
- Required Experience:
- Required Travel:
- Relocation Covered:
- Mollen Immunization Clinics, LLC
- US-AZ-Scottsdale
- $11.00 /hour
- Seasonal (June to December)
- Healthcare - Health Services
- No
- Department Manager
- Operations
- Administrative Assistant
- High School Diploma/G.E.D.; 2 year degree preferred
- Minimum 2 Years Receptionist/Office Assistant Preferred
- None
- No
Job Description:
Mollen Immunization Clinics is seeking seasonal PT and FT associates to work in our Scottsdale office (day and weekend shifts starting as early at 5AM during the flu season). We are looking for candidates who are bright, friendly and dedicated to exceptional customer and patient service. Our clinics run 7 days a week from August through early December.
Job Duties include:
- Receives/assesses telephone calls, inquiries, patients and visitors
- Directs and/or records messages promptly, accurately, professionally and courteously
- Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor
- Sorts and routes incoming/outgoing materials
- Scheduling and event/meeting planning
- Interaction/coordination with outside parties
- Assists with scheduling/recruiting and HR functions
- Receives and reviews applications against document checklist
- Contact candidates via telephone and/or email to request additional information
- Retrieves nurse license verification from file and scans documents into system
- Enters user ID into training website for out of state employee to access
- Submits name of candidates to training department
- Manage field employee paperwork who operate our flu shot clinics
- Assists in other duties as needed and directed
Job Requirements
- High School Diploma or equivalent degree (required)
- Must be outgoing and enjoy working with people
- Willingness to cross-train in various departments
- Excellent interpersonal skills, phone manners and organizational skills are essential
- Confident in dealing with people, great social skills and ability to work in a fast paced environment required
- Ability to set priorities and work independently is essential
- Advanced Computer skills (Windows, Explorer, Outlook, Excel, and Word) required
- Must be able to type at least 25 WPM
- Ability to effectively assist and provide back up support to other positions within the department
- Spanish speaking ability a plus!
- Background screening (required)
Physical Environment
- Most work is performed in a temperature-controlled office environment
- Incumbent may sit for long periods of time at desk or computer terminal
- Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday
- Stooping, bending, twisting, and reaching may be required in completion of job duties
Company Overview
Mollen Immunization Clinics is one of the largest and most trusted providers of influenza (flu) immunizations in the United States. We conduct a network of seasonal clinics at drug stores, supermarkets, shopping centers, superstores, corporations, schools, governments and a variety of community locations. We support thousands of clinics across the entire United States each year.
Mollen Immunization Clinics has provided continuous service and experienced consistent growth over the last twenty-one years. We have earned the trust and confidence of millions of patients and thousands of companies and institutions. National and regional retailers have placed their trust in Mollen Immunization Clinics to provide services to their patients and customers.
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